Become a Delegate

According to the GA Charter, every academic unit (department, group, or program) is allowed one Delegate per every hundred graduate students or fraction thereof in the academic unit. 

Interested in becoming a Delegate for the 2021-2022 Academic School year?

Reach out to your department’s Graduate Student Affairs Officer (GSAO) to learn about your department’s nomination or election process for becoming a GA Delegate.  You can also view the current Delegate Directory to reach out to current delegates in your department.  More information will be posted to this page for steps to become a delegate at the start of the fall semester.  Please email the Internal Vice President with any questions.

For the 2021-2022 Academic School year, please complete these steps to become a Delegate:

  1. Fill out the department approval form and have your head departmental graduate student registered organization (GRSO) or GSAO, department chair sign-it
    • Note: there will be two ways to submit this form. 1) Attach it to the Delegate Certification form (below) or 2) Email it to with the subject [Department Delegate Approval From – YOUR DEPARTMENT]
  2. Please fill out the 2021-2022 Delegate Certification Form. You will be notified of your application’s status within two weeks of its submission. 
  3. Send an Email Announcement to students in your department (ask your GSAO for help if you don’t have a departmental student email list)
    1. If your department has multiple delegates, you can coordinate together to send one email.
  4. Read the GA Zoom Guide [Updated August 2020]
  5. Join the GA Delegate Slack Workspace
    • REQUIRED: please set your slack name as follows: First name, Last name, Department, Position, Preferred Pronouns
    • Example: Liz Lawler, Vision Science delegate, (she/her/hers)
  6. [Optional] Sign up for the Delegate Mentorship Program Pilot! 
    • This year we’ll be piloting out a GA delegate buddy system to match new delegates with returning delegates to show them the ropes and be a resource. Mentor/mentee delegate matches will depend on the number of folks that sign up.
  7. New Delegates are required to attend a New Delegate Training Session in August or September. The first Delegate Training will be held September 2nd, at 5:30 pm over Zoom. Please RSVP by emailing the Internal Vice President (
  8. The GA uses Parliamentary Procedure/ Robert’s Rules of Order for meetings.  Please check out our GA Delegates Guide to Robert’s Rules for helpful information!

Please contact for questions about any of these steps!

Delegate Assembly meetings are the first Thursday of every month, with the exception of September. Meetings begin at 5:30pm. During the 2020-2021 Academic year, the GA meetings will be held remotely over zoom; registration ahead of time is required. Meeting dates for the 2020-2021 term are:

  1. September 2nd
  2. October 7th
  3. November 4th
  4. December 2nd
  5. February 2nd
  6. March 5th
  7. April 2nd
  8. May 7th

For more information about the structure of the Graduate Assembly or the responsibilities of a GA Delegate, please look through our New Delegate Training Presentation or email if you have any questions.